Posted: Friday, September 1, 2017 8:54 AM
Job Description The Accounts Payable Specialist will contribute to the corporate mission statement and the success of Bastian Solutions by completing accounting, administrative, and customer service duties while working as a team and helping the business be successful overall. Requirements: Associates degree or equivalent years of service Strong computer (including accuracy of typing) skills with: MS Office Passion and energy to succeed The availability to work extra hours, if required at month-end, year-end and holidays. Computer literate with MS Office software tools Positive, team oriented attitude Ability to quickly adapt to change Experience in business environment Ability to analyze situations and develop solutions to problems Excellent organization and prioritization of daily tasks and projects Ability to deal with interruptions and unrelated details while maintaining progress toward completing tasks Attributes: Excellent communication skills Detail oriented Responsive to requests Positive, energetic, and optimistic Comfortable operating independently, autonomously Strong sense of customer service. (Servant's heart) Team player Ambition and desire to succeed Willingness to perform routine tasks as well as complex ones General Responsibilities: Corporate Credit Cards: Manage all aspects of JP Morgan Mastercard and HSBC credits cards in Australia and Canada as Company Administrator Responsible for all cardholders within Bastian Solutions' business units Request new cards as appropriate and cancel terminated employees cards Maintain individual card holder credit limits and reset passwords as needed Reconcile and Enter MasterCard expenses in AX Ensure all Employees turn in Mastercard expenses monthly Notify employees and their managers who fall behind Accounts Payable: Record overhead expense invoices in Microsoft AX Responsible for obtaining appropriate approvals and paying invoices in a timely manner Once a week, prepare supplier payment batches from AX for all Bastian companies. Send out weekly accounts payable download spreadsheet to all managers for approval. Once approved, print checks or prepare ACH/wire documentation for all Bastian companies, which include business expenses, supplier, freight, and employee expense reports. Work with the Business Support Specialists in resolving disputes and special circumstances that may come up with Supplier invoices Receives and answers phone calls and emails from Suppliers looking for payment status of invoices. Directs Suppliers to the appropriate Business Support Specialist when necessary. Communicates to Business Support Specialist and Controller when questions or issues come up Maintains AP files. Regularly makes sure all documents have been filed and are in the correct location. Assists others in locating documents if necessary Annually, issue supplier 1099 forms Backup/Support: Back up Accountant with processing of bi-weekly and semi-monthly payroll Back up support to accounting staff as needed Superior Performance Objectives: Pay suppliers on time to receive supplier discounts Excellent cost control on all expense accounts. Help develop or revise the necessary corporate cost control policies and procedures Timely execution of specific task list items and scheduled reports Administrative duties performed in a timely manner Demonstrates positive attitude, good communications, mutual respect, and teamwork among fellow employees Consistently accurate and on-time transactional accounting Cost savings and overall success of Bastian Provide excellent customer service Company Description Bastian Solutions is an independent system integrator dedicated to helping our customers increase their productivity through proven automation, information systems, and sound operating procedures. We provide turnkey solutions from design engineering and simulation all the way through installation and project management. We take great pride in providing exceptional service and flexibility to our customers. Bastian's solutions vary in complexity from simple manual to highly automated systems such as mobile robots, Automated Storage and Retrieval Systems (ASRS), AGV's, RFID, sortation, carousels, and conveyor systems. Every solution Bastian proposes is considered on its own merits to provide tremendous productivity gains and a quick return on investment.
• Location: Indianapolis
• Post ID: 29658192 indianapolis