Posted: Friday, September 1, 2017 9:27 AM
Job DescriptionThe Accounts Payable Specialist will contribute to the corporate mission statement and the success of Bastian Solutions by completing accounting, administrative, and customer service duties while working as a team and helping the business be successful overall. Requirements:Associates degree or equivalent years of serviceStrong computer (including accuracy of typing) skills with: MS OfficePassion and energy to succeedThe availability to work extra hours, if required at month-end, year-end and holidays. Computer literate with MS Office software toolsPositive, team oriented attitudeAbility to quickly adapt to changeExperience in business environmentAbility to analyze situations and develop solutions to problemsExcellent organization and prioritization of daily tasks and projectsAbility to deal with interruptions and unrelated details while maintaining progress toward completing tasksAttributes:Excellent communication skillsDetail orientedResponsive to requestsPositive, energetic, and optimisticComfortable operating independently, autonomouslyStrong sense of customer service. (Servant's heart)Team playerAmbition and desire to succeedWillingness to perform routine tasks as well as complex onesGeneral Responsibilities:Corporate Credit Cards:Manage all aspects of JP Morgan Mastercard and HSBC credits cards in Australia and Canada as Company AdministratorResponsible for all cardholders within Bastian Solutions' business unitsRequest new cards as appropriate and cancel terminated employees cardsMaintain individual card holder credit limits and reset passwords as neededReconcile and Enter MasterCard expenses in AXEnsure all Employees turn in Mastercard expenses monthlyNotify employees and their managers who fall behindAccounts Payable:Record overhead expense invoices in Microsoft AXResponsible for obtaining appropriate approvals and paying invoices in a timely mannerOnce a week, prepare supplier payment batches from AX for all Bastian companies. Send out weekly accounts payable download spreadsheet to all managers for approval.Once approved, print checks or prepare ACH/wire documentation for all Bastian companies, which include business expenses, supplier, freight, and employee expense reports.Work with the Business Support Specialists in resolving disputes and special circumstances that may come up with Supplier invoicesReceives and answers phone calls and emails from Suppliers looking for payment status of invoices. Directs Suppliers to the appropriate Business Support Specialist when necessary.Communicates to Business Support Specialist and Controller when questions or issues come upMaintains AP files. Regularly makes sure all documents have been filed and are in the correct location. Assists others in locating documents if necessaryAnnually, issue supplier 1099 formsBackup/Support:Back up Accountant with processing of bi-weekly and semi-monthly payrollBack up support to accounting staff as neededSuperior Performance Objectives:Pay suppliers on time to receive supplier discountsExcellent cost control on all expense accounts. Help develop or revise the necessary corporate cost control policies and proceduresTimely execution of specific task list items and scheduled reportsAdministrative duties performed in a timely mannerDemonstrates positive attitude, good communications, mutual respect, and teamwork among fellow employeesConsistently accurate and on-time transactional accountingCost savings and overall success of BastianProvide excellent customer serviceCompany DescriptionBastian Solutions is an independent system integrator dedicated to helping our customers increase their productivity through proven automation, information systems, and sound operating procedures. We provide turnkey solutions from design engineering and simulation all the way through installation and project management. We take great pride in providing exceptional service and flexibility to our customers. Bastian's solutions vary in complexity from simple manual to highly automated systems such as mobile robots, Automated Storage and Retrieval Systems (ASRS), AGV's, RFID, sortation, carousels, and conveyor systems. Every solution Bastian proposes is considered on its own merits to provide tremendous productivity gains and a quick return on investment.
• Location: Indianapolis
• Post ID: 29657877 indianapolis